Viewing Registrant Records

To view the Registrant's questionnaire responses, perform the following steps:

1. Search for the Registrant's record in the AHOBPR Clinical Portal.

2. Click the Select button that corresponds to the user in the listed results.

   The Registrants > Registrant > Clinically Relevant Summary page displays.

   

3. Use the menu links to view the various responses the Registrant entered for the questionnaire, track administrative activity for the Registrant, or add the Registrant to a subpopulation group. The table below describes what information can be viewed by clicking the various links in the menu.

   Menu Links for Viewing Registrant Records

   Menu Link	Description
   Clinically Relevant Summary	The positive responses to the identified 32 most clinically relevant questions. The questions will only appear in the summary if there is a positive response. The Clinically Relevant questions are separated into 11 sections that can be expanded/collapsed. The Health Factors section displays the health factors reported in CPRS and the evaluation date the health factor was reported. The Encounter Information section can be viewed by selecting the View Encounter Information checkbox. This information includes a list of dates and locations for the AHOBPR Registry Examinations and the date, location, and appointment type of the most recent VA Encounter. The Current Health Care Information section can be viewed by selecting the View Current Health Care Information checkbox. This information includes the Registrant's current health care enrollment status and location. The Airborne Hazard Exposures section displays questions: 1.2.A, 1.2.F, & 1.2.G The Airborne Hazard Exposures section also displays the list of deployments that the registrant answered questions for in section 1.2 of the questionnaire The Smoke and Dust Storm Exposures section displays questions: 1.3.B, 1.4.C The Symptoms during Deployment section displays questions: 1.4.D, 1.4.E, 1.4F The Current Symptoms section displays questions: 2.1.D, 2.1.E, 2.1.F The Have you been told by a Doctor? section displays questions: 2.2.1..B, 2.2.1.C, 2.2.1.D, 2.2.1.E, 2.2.1.F, 2.2.1.G, 2.2.1.H The Relationship between Respiratory Conditions & Deployment section displays questions: 2.2.1.I, 2.2.1.J The Patient Reported Currently Experiencing Shortness of Breath section displays questions: 2.2.1.M The Cancer section displays questions: 2.4.A, 2.4.B The Smoking section displays questions: 2.5 The Current & Future Health Concerns Related to Deployment section displays questions; 3.A, 3.E, 3.F, 3.H, 3.J The Non-Military Exposures section displays questions; 5.4.A, 5.4.B.4, 5.5.D Note: -_If there are no positive responses in a section the system will display the message: No positive responses for section name.
   Full Questionnaire	All the questions in the Questionnaire and the corresponding responses. Note: -_Users can also view this information by section.
   Questionnaire Sections	The Questionnaire responses broken down into 21 separate sections. Each of the Questionnaire section pages displays the Question ID, Question, and Answer. If a question on the Questionnaire was not applicable for the registrant the question will not display. The Deployment History section provides the deployment history for the Registrant and is received from existing VIERS Deployment History Service, supplemental file from DoD and Self-Reported. The Deployment Exposures section provides the deployment Exposure questionnaire responses by deployment. The deployment exposure responses can be maximized or minimized.
   Follow-up Questions	Clicking this link will display the Registrant's Follow-up Questionnaire page. This page displays the Follow-up questions that have been sent to the user, their responses, and the date/time stamp for their responses. Note: -_This link only displays if the user has been sent follow-up questions.
   Status History	This page allows users to view information about a Registrant's deployments that are self-entered or provided by the DoD interface.
   Deployment History	This page provides Registrant information and the history of all of the status changes for this Registrant to include the date of the change and who made the change.
   Subpopulation Flags	Allows users to separate Registrants into common group, such as operations served.
   Admin Tracking	Allows user to view the Administrative Flags that have been added to a Registrant's record, and add and remove these Registry Flags as necessary.

   Viewing a Registrant's Clinically Relevant Summary Information

   1. Click the Clinically Relevant Summary link in the menu.

      The Registrants > Registrant > Clinically Relevant Summary page displays.

   2. Each section of the summary information includes a checkbox that allows you to view or hide the responses provided in that section. Select the checkbox that corresponds to the section for which you want to view the information, or clear the checkbox to hide the information.
   3. If a section includes questions from the questionnaire, click on a hyperlink for the question number to view all of the questions from that section of the questionnaire.
   4. Some sections will display hyperlinks that users can click to display new pages related to the information. After viewing the information, click the Back to Clinically Relevant Summary link.
   5. To view additional information about the Registrant that includes demographic, Questionnaire Completion Date, Registry Flags, Separation information, and current contact details, click the View All Registrant Information link. See "Viewing Registrant Information" for more information.

   View Clinically Relevant Summary PDF

   Click the Clinically Relevant Summary PDF button.

    

   

   A new tab opens in your Web browser containing a one-page summary of the Registrant's Clincally Relevant Summary information in PDF format.

   

   Viewing a Registrant's Full Questionnaire

   1. Click the Full Questionnaire link in the menu.

      The Registrants > Registrant > Full Questionnaire page displays.

   2. Click on the hyperlink for a question number to view all of the questions from that section of the questionnaire.
   3. Click on any of the links underneath the Full Questionnaire menu item to review the questions and responses from that section of the questionnaire.

   Viewing a Registrant's Status History

   Click the Status History link in the menu.

   The Registrants > Registrant: LastName, FirstName > Status History page displays.

   

   View All Registrant Information

   1. In the Registrant Information section, click the View All Registrant Information link.

      

      The Registrants > Registrant Information page for the Registrant displays.

   2. To view the Registrant's contact information, select the View Contact History checkbox.

      

      The Registrant's contact information displays at the bottom of the page.

   View Questionnaire PDF

   Click the Questionnaire PDF button to view all Questionnaire questions and responses for the Registrant in PDF format.

   

   A new tab opens in your Web browser containing a PDF with the Registrant’s responses to the questions in addition to their name, SSN, EDIPI number, Service Status, Registry Status, and the dates on which they started and completed the Questionnaire.

   

   Note: -_Help Desk users cannot view the Questionnaire PDF, so the Questionnaire PDF button is not displayed.